x=][= The following guidelines apply to all projects, whether regular or special, conducted anywhere within the Bolter & Chainsword. =][=x
What is a special project?
Let's backtrack a little bit to what a "regular" project is. Regular projects are conducted across the B&C, ranging from the creation of a DIY in the Liber forums to an ongoing PLOG of miniature assembly/conversion/painting in the Forge forums to the creation of a new named character in the Homegrown Rules forum. Such projects are often the work of a single individual, with their discussions used for feedback and suggestions. However, regular projects can also be collaborative in nature, involving multiple hobbyists in the development of something for the enjoyment and benefit of other hobbyists that frequent the B&C.
A "special" project is a project that transcends the undefined scope of a "regular" project, often involving multiple elements in a single overarching goal. These might include a combination of background, rules, and any number of other things for a more far-reaching project. Special projects might be largely the effort of a lone individual, with the discussion focusing on feedback and suggestions. More often, though, special projects are collaborative in nature, with the discussions providing a venue for that collaboration. Examples of special projects conducted through the years include the Painters, the Chapter Leveling Project, and the Dornian Heresy (and those demonstrate the range of what might be considered a "special" project).
Ultimately, any special project conducted here at the B&C will be intended to create something "by hobbyists, and for hobbyists." This means the ultimate product of the project will be something that other hobbyists can use to further enjoy the hobby, and this will most often mean some sort of file or files that will be available for free download here at the B&C. The only exceptions to this will be when the product is some other form, but still freely available to hobbyists here at the B&C (for example, the painters).
The following basic guidelines apply to all special projects conducted here at the B&C.
- All special projects are by hobbyists and for hobbyists.
- All products developed as part of a special project will be freely available via our Downloads (not just some - all). Exceptions to this must be cleared by the site administrators.
- No product developed as part of a special project here at the B&C may be limited in availability or for sale, either here at the B&C or elsewhere.
- Material in special projects must correspond to our forum rules with regard to subject matter (i.e., family-friendly and set in the WH40K game universe).
- Special projects must also observe Games Workshop's Intellectual Property Policy.
As a default, a special project should be conducted as a single discussion here in the Special Projects forum.
If a special project is/will be more complex than a single discussion can support, the special project may be conducted in a dedicated sub-forum. In order for such a sub-forum to be created, the special project leader should develop a basic plan for the conduct of the special project. This plan should include the basic methodology, a (very loose) timeline/sequence, and objective. The internet and the hobby being what they are, we understand that such plans will be theoretical and the actual execution will likely vary markedly from the plan; the intent is simply to show that there is some sort of plan, even if that will change. The special project leader should then contact one of the administrators with the plan. If the administrators agree that a dedicated sub-forum is necessary, the sub-forum will be created and, if necessary, permissions for access given. The special project leader will be identified as the forum leader, but they won't have moderator permissions or authority. Some special projects may be conducted "in secret" with only the participants involved. In such instances, the names of these participants must be included in the plan so that the administrators can assign these members the necessary permissions to participate (and the roster of those participating can change throughout the life of the special project). Note that "secret" special projects are secret only so that the outcome can be a surprise to the rest of the site members - for example, a special project that develops a wealth of lore loses its appeal if anyone can simply read the lore while it is being developed.
Special projects should be conducted here at the B&C. If a special project is conducted elsewhere, you can simply advertise it by including a link in your signature.
Projects conducted here at the B&C should be considered as labors of love - something we're doing not just for the enjoyment of the participants, but to further the hobby for other hobbyists here at the B&C. No project conducted here at the B&C will derive any material or financial benefit for the participants.
That said, there are times when a project's presentation will greatly benefit from professional services such as artwork, painted models, or terrain. If the resources to acquire such are beyond the abilities of the participants to provide and no other volunteers are available to provide them, project participants may consider crowdfunding sources. If crowdfunding becomes part of a special project plan, there will be controls implemented:
- Approved crowdfunding will be managed by the Bolter & Chainsword under the control of the administrators. Project participants must have a viable plan for crowdfunding as part of a project, and must secure B&C administrator permission before any crowdfunding will be initiated.
- Funds raised through crowdfunding may be used for things such as:
- commission artwork
- commission model painting
- Funds raised through crowdfunding may not be used for things such as:
- miniatures/models (project participants must buy the miniatures/models themselves)
- supplies and tools (e.g., paints, brushes, etc.)
- compensation of individuals participating in the project
- software or applications
- memorabilia for project participants (e.g., shirts, business cards, etc.).
- Any funds raised through crowdfunding that are not used for the project will be used for the upkeep and maintenance of the Bolter & Chainsword website.
Sometimes a project is initiated, only to be abandoned later for any number of reasons. If you decide to abandon your special project and no one else wants to take it over, please notify the administrators so that we can delete the special project, whether it is a single topic or it is a sub-forum. If the moderators/administrators see that a special project has been stagnant for an extended period of time (typically over a year), we'll contact the project leader. We'll exercise the right to remove any special projects that aren't going anywhere (this might mean temporarily hiding a project until the project leader is ready to continue working, or deleting the project entirely).
This helps keep the forum clean by getting rid of dead end topics, and it also reduces wasted server/database space.
For the majority of special projects, which should be made available as a downloadable product via the B&C Downloads function, the final product should be a .pdf file (or appropriate file type) as part of the Legio Imprint series. Assistance and guidelines for the Legio Imprint will be provided below.
If the file size is larger than the downloads allows, the final product should be broken down into components so that each component can be made available as a separate file. Special project participants are responsible for developing the appropriate files, but graphics and branding for the Legio Imprint series are available from the administrators. If project participants lack the software/skills to create the appropriate files and no members with the skills can be recruited, contact the forum administrators for assistance.
Ultimately, keep in mind the "by hobbyists and for hobbyists" concept. We're all in this to help each other enjoy the hobby, and we want to ensure that the B&C remains available for that purpose.
x=][= The above guidelines apply to all projects, whether regular or special, conducted anywhere within the Bolter & Chainsword. =][=x